Program Accountant , The Green Belt Movement

The Green Belt Movement 

Vacancy: Program Accountant 

Department: Finance

Reports To: Finance and Administration Manager

Purpose of the Job: 

• Financial Planning   
• Financial Reporting
• Financial Accounting for Business units.
• Payment approvals
• Cash flow management
• Donor Reporting

Key Responsibilities/ Accountabilities:

1. Financial Planning

• Preparation of the programs Budgets on an annual basis.
• Preparation of donor budgets for proposals in collaboration with the programs Team.
• Maintain budgets within the system for the business arm of GBM
• Prepare and submit donor budget for proposals to FAM within set   deadlines.
• Preparation of Annual Budgets for programmes & the organization in collaboration with the FAM

2. Financial Reporting 

• Preparation of Management Accounts in collaboration with the FAM on a monthly & Quarterly basis. 
• Preparation of Management Accounts for the business arm of the organization on a Monthly & quarterly basis.

3. Grant Accounting

• Prepare and submit donor reports to FAM within set deadlines.
• Ensure that all income received is reported on a timely basis.
• Ensure that all cost are within the donor budget
• Follow up on donor receipts.
• Budget uploads for all new grants for 2013
• Clearance of the due to and due from accounts.

4. Payment disbursements

• Timely approval of  payments
• Timely Review and approval of payroll

5. Cost control

• Appraisal of Admin & Finance  requests to ensure cost effectiveness

6. Payroll   

• Ensure proper calculation of payroll
• Time generation of payroll calculation and reports
• Ensuring Full recoveries are made i.e. Management of staff debtors
• Performance of accurate payroll reconciliations
• Timely remittance of statutory deductions from payroll and vendors.

7. Cash Management

• Conduct daily cash counts.
• Timely preparation and processing of all bank reconciliations.

8. Fixed assets

• Up to date fixed asset register.
• Calculation of monthly depreciation charge. 
• Ensure that all assets are adequately insured.
• Carry out biannual asset count.
• Preparation of Assets disposal list and forward to FAM for Board Approval on an annual basis.

Key Technical Skills Required to fulfill the Job:

• Bachelor’s Degree
• Minimum CPA 2 Qualification or Equivalent
• Project Accounting Experience
• Financial Accounting Experience
• Hands on experience of systems dynamics and/or quick books desirable.

Competencies

• Financial Management - Ability to prepare budget documents and reports
• Adaptability/Flexibility:  Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, or requirements
• Information/Records Administration:   Ability to compile, assimilate, organize, and store printed and electronic information.  Ability to review, compile and analyze information to prepare reports.
• Building Trust:   Ability to create a work environment that encourages staff to practice respect, demonstrate open communication and promote accountability
• Multitasking – Ability to handle multiple tasks and priorities with calm and resolve and exude confidence and assertiveness
• Communication:  Ability to listen and respond appropriately to others.
• Strategic thinking: Effectively envision, develop, and implement new strategies to address competitive, complex business issues
• Consulting: Able to influence people, policy and processes.
• Analytical & problem solving:  Excellent problem solving abilities
• Attention to Detail:  Ability to accomplish tasks and processes accurately and completely.
• Understanding the Business:  Perceives the impact and implications of decisions on the value chain and on the competition.

Application Process:

Send your application letter and a detailed CV INDICATING current and expected salary to jobs@greenbeltmovement.org by close of business on 6th December 2013 .

Applications without the minimum requirements will not be considered and only shortlisted candidates with be communicated to.

GBM is an equal opportunity employer