Secretary Manager

Terms of Reference

Secretary Manager

Introduction

New Yala Dairy Cooperative Limited is located in Yala Division of Gem District, Siaya County.  

The society is registered with the Ministry of Industrialization and Enterprise (formally Ministry of Co-operative Development and Marketing) under the Cooperative Society’s Act 2008.  

On its register, it has 1129 members registered as dairy farmers largely from the Yala and Wagai Divisions of Gem District, Siaya County and a few others from neighboring Luanda and Khwisero Districts of Vihiga and Kakamega Counties respectively.  

Currently, about 110 members deliver about 450 litres of milk daily to New Yala Dairy Cooperative Society Limited

General

The Secretary Manager will be based in Yala at the New Yala Dairy Facility and will be responsible to the New Yala Dairy Cooperative Society Limited (NYDCSL) Management Committee, (herein referred to as “the society”) reporting directly to the Chairperson.

Responsibility

The incumbent will on behalf of the management ensure that the day-to-day operations of the society run effectively, efficiently and in a professional manner.

Main Duties

• To take initiative in the establishment and implementation after approval of sound management systems of financial and accounting procedures; human resource, procurement, marketing and all programmes of the society;
• To improve and strengthen the internal control system through best practices in planning, budget and sales control, regular banking of farmer proceeds and timely payments of the same;
• Be responsible for the security of society funds, assets, society books of accounts, shares register, certificates, society’s seal, cheque books , members produce and stores for resale and other accountable documents;
• To provide regular and relevant information to dairy farmers in the society catchment, ensuring that good standards are maintained milk handling at all levels;
• Provide updates of current technical information to the society  including through member education days;
• To operationalize or keep operational sales of members’ milk deliveries, promote dairy herd upgrading including through artificial insemination, embryo transfer, purchase of high yielders directly or through credit and other outreach programmes;
• To promote milk and milk products value addition that based on sound business plan;
• Any other relevant duties as may be spelt out by the management committee

Qualifications

• Three years’ experience in the relevant field;
• Degree, or Diploma, in Cooperative Management    or Marketing and Sales or Supplies  and be proficient in relevant computer applications;
• Excellent communication skills and strong customer relations;
• Excellent organizational skills and motivated to work on own initiative;
• A constructive, positive, progressive attitude, flexible and a good team player.

How to apply: To address application to email address: newyaladairy@yahoo.com

Closing Date: 15th February, 2014