Field Logistics and Administration Assistant

Position: Field Logistics and Administration Assistant

Responsible to: Field Logistician - Dadaab

Location: Dadaab 

Closing date: 6th June, 2014

The Organization: Handicap International (HI) is an INGO specialising in the field of disability and development. A strong emphasis is placed on empowering people with disabilities through their integration into mainstream development activities and the provision of appropriate health and rehabilitation services to ensure equal opportunities for all.

The rehabilitation project in Dadaab aims to provide and secure tangible and measurable improvement of independency in activities of daily living and quality of life of refugees living with physical impairment or disability.

The Position: Under the responsibility of the Field Logistician and functional links with the Field Administrator, the Field Logistics and Administration Assistant will assist in the smooth running of the logistics activities , administration activities, management of accounts and cash flow in compliance with Handicap International's internal regulations.

He/she will be responsible for :-

Finance

1. Guaranteeing that the accounts are kept in good order by

• Temporarily representing the Field Administrator when he/she is away on business or on leave.
• Assisting the Field Administrator in period-end closing procedures.

2. Managing the cash flow by

• Disbursing payments on behalf of HI in field station level.
• Making sure that the cash box has enough cash so as to ensure continuous support to project activities

Human Resource

3. Carrying out general administrative duties

• Monitoring deductions of annual leave and other absences.
• Drawing up all temporary and casual employment contracts for validation

Logistics

4. Continuous updating of Purchase Service Request (PSR) Monitoring Chart

• Updating the purchase monitoring chart.
• Updating the supplier database.

5. Assisting in the procurement of goods and services

• Representing the Field Logistics Officer in his absence
• Participating in setting the procurement plan in collaboration with Field logistician and project staff.

6. Responsible for travel requirements,bookings and accommodation

7. Responsible for compound management

• Ensuring the general cleanliness of the compound
• Ensuring that all necessary repairs in the compound are done

8. Assisting in the implementation of the equipment and stores management and maintenance

9. Supervision, mentoring and training of the cleaners and gardener

Qualifications and skills required

• Diploma in Purchasing and Supplies with at least 2 years practical experience in logistics or any other relevant Diploma with at least 3 years practical experience in Logistics
• At least 2 years experience working with an International NGO or local NGO
• Proven experience in accounts keeping and general administrative duties
• Should possess the following attributes organization skills ,team player, communication, problem solving, innovative, attention to details and cost conscious

If you feel you are the right candidate for this position, kindly submit your application along with an up-to-date CV and 3 referees with their current official contacts to: 

G4S security guards at the main gate UNHCR compound (DMO) 

or email to:- recruit06@handicap-international.or.ke

The email subject line should be marked: “Application for Field Logistics and Admin Assistant – Dadaab position”

Only short listed candidates with the above qualifications and skills will be contacted.

Any kind of lobbying on behalf of applicants or canvassing will lead to immediate disqualification.

Handicap International is an Equal Opportunity Employer - Females and Persons with Disabilities are encouraged to apply