Operations Intern job in kenya

Programme Operations Intern

Location: Nairobi

Industry: NGO

Our client, an international NGO in quality reproductive health care and family planning wishes to recruit a Programme Operations Intern who will have the overall responsibility for the provision of both program and administrative assistance to the Programme Operations Department. 

He/she will work in close collaboration with the Programme Team Liaison Officer and the Programme Operations Department team to ensure that activities across all the service delivery channels are carried out in line with the organization’s Country Strategic Plan.

Duties and Responsibilities

• Organize program operation department meetings, assist with the preparation of contracts between Coast Region Office and its partners/ stakeholders as well as liaise with Regional Office’s field office staff, donors and external bodies.
• With close liaison with the Programme Team Liaison Officer maintain a shared programme calendar of events in Outlook. Items on the calendar include travel, visits from international staff, important meetings, annual leave and events. Update staff on a weekly basis.
• Perform administrative functions that will include ensuring timely and orderly appointments for the Programme Operations Director and program visitors.
• Follow up and ensure all the monthly payments for rent and security payments for all MSK Centres, FPO & SF offices are made, by ensuring invoices are paid at the start of each month.
• Develop and maintain the organization’s Programme Operation resource centre.
• Take and compile minutes of program meetings, staff meeting and external meetings.
• Organize stand by driver if necessary, taxi bookings for staff if vehicle is busy or in for service.
• Coordinate information sharing across departments and service delivery channels, including outreach, clinics and social franchising.
• Prepare and coordinate procurement requests for goods and services for the projects.
• Ensure the filing systems for general and confidential program correspondence are maintained and up to date.
• The Programme Operation Intern support will cut across the entire departments including operations, research monitoring and evaluation, accounts, marketing, community engagement and HR.
• Work closely with the Programme Team Liaison Officer for effective and efficient coordination of programme operations and field activities.
• Carry out any other duties as may be directed by the Director of Programme Operation.

Skills & Abilities

• Bachelors in business administration, project management, office administration, community development, social sciences or related field
• Candidates with previous experience in a Health related NGO setting will have an added advantage.
• A high standard of written and spoken English and Kiswahili
• Advanced computer skills, experience in MS Word, Excel , Power Point and Outlook essential
• Ability to multi-task and able to work under pressure
• Good record keeping skills with the ability to track and follow up on various requests
• Demonstrated high attention to detail and ability to follow through on tasks to completion
• Punctual and reliable
• Ability to work self-directed and use initiative
• Trustworthy and responsible
• Ability to work well in a team environment, good interpersonal and communication skills
• High level of professionalism

To apply, send your CV and cover letter only to recruit@flexi-personnel.com on or before 8th April, 2015. 

NB: Please clearly indicate on the subject line as ‘Programme Operations Intern’